Despite being very (some might say obsessively) organized and a fairly efficient multitasker, I am super guilty of this - I spend too much time thinking about doing something and not actually doing it. I waste so much mental energy picturing the process that I could've completed the task twice over if I spent as much time doing as I do thinking!
One small change I made recently (while listening to the audiobook of Work Less, Make More) was to create a rough schedule for my workdays, blocking out large chunks of time for different projects. I have a variety of tasks to complete every week, ranging from blog editing to social media posting to art directing to random graphic design projects. My usual plan of attack was to take care of what came at me first and/or was most urgent - which you can probably guess was not terribly effective.
I've always been able to complete all my work by the necessary deadlines, but much time was wasted jumping from task to task and switching focus. In an effort to combat this, I've planned out my week in large chunks of time focused on specific projects. For instance, instead of editing blog posts daily, I've blocked off time on two days per week so I can batch those tasks together and edit several posts at one time. On other days I don't even think about the blog, because I know there is time scheduled to take care of it.
This schedule is certainly not set in stone, and doesn't take in to account meetings and other daily interruptions. But it's given me permission to stop wasting mental energy on tasks that are not currently on the schedule because I know I've made time for them later. And when it's time to tackle them I know that my time is limited and sacred, which helps me stay focused. This has resulted in far less wasted time thinking, and far more doing.
So, how do you use your time? Do you struggle with wasting mental energy and with inefficient multitasking? I'd love to hear how you're dealing with time management in the comments.